SCHOOL SPORT WA

Click below for a copy of the role descriptions. All application is now done through an online form. This will be posted  when there are current vacancies

Interstate Officials Roles
Interstate Official’s Guidelines and Protocols

PREFERRED TRAVEL MODEL

The School Sport WA preferred travel model is for students to travel and accommodate with their parent/guardian. 

Flights have been booked for team officials and their flight information will be provided at the parent information meeting.

This policy has been arrived at to allow parents the opportunity to access the cheapest fares available.

TRAVEL OPTION GUIDELINES
OPTION 1:  Parent Organised Travel and Accommodation (Preferred Travel Model)

Parents are required to book and pay for their flights and accommodation.

SSWA Travel Agent, Motive Travel, can arrange this for you.

Motive Travel may be able to book you on the same flights as the team officials

Parents will need to book ground transport vehicles at the destination.

Please ensure that students are booked to stay for the duration of the championship.

The parent will be required to

Notify SSWA of their flight and accommodation details.

Book and pay for their required return flights and accommodation.

Deliver the team member to the championship venue each day at the agreed time.

OPTION 2:  Students Travelling and Accommodating with Team Officials

SSWA will book flights, accommodation, and ground transport.

All travel costs will be included on the final invoice.

School Sport WA will:

Assume duty of care responsibility for team members travelling with them

Be responsible for all aspects of team health and welfare while the team member is under the jurisdiction of team management and involved in the prescribed program.

The Information Booklet contains information on how to accept their place in the team. There is a 4 step process;
(1) complete the Online Registration Form on the SSWA website,

(2) complete the Team Acceptance Form and return to SSWA via email (this form needs to be signed by the player, parent and school principal).

(3) complete the Online Uniform Order The above steps must be completed within 3 working days.

(4) complete the deposit payment via the PAY HERE button on the website or directly HERE (Debit/Credit cards only)

The deposit must be completed within 15 working days.

OnTrack Sportswear is contracted by SSWA to provide the walkout and playing* uniforms for all sports. Glenn and Paul Stockden from Victory Athletic are the WA representative and will be available to handle team try-on and assist with ordering at the Parent Information Meeting. However, it is the parent’s responsibility to take their order form home with sizes and place an online order within the timeframe specified.

Glenn’s contact details are: [email protected] or 0431 636 214

The uniform ordering process;

• The Manager/Tour Leader is responsible for booking Victory Athletic for the uniform fitting.
• The fitting session ensures that each participant and official tries on each item and records his or her own size.
• PARENTS SHOULD BE IN ATTENDANCE AT UNIFORM FITTINGS
• Student Order Forms will be included in the Information Booklet.
• Parents are responsible for going onto the OnTrack Sportswear website to place the required uniform order.
• Once the orders are submitted online there will be NO alterations or additions. If students want to purchase additional items they will be required to complete a subsequent order and pay for the delivery of the items to their own address. Please note that there is no guarantee the items will arrive prior to travel.
• OnTrack Sportswear will deliver the individually packed items to the nominated official prior to departure.

Notes for the officials;

All students are required to order the Compulsory uniforms (unless they have travelled before). The compulsory off-field uniform is set at $310pp however additional items can be purchased through the ordering process. Playing uniform prices vary by sport.

*unless prior arrangement is agreed by SSWA management committee

Raffle tickets will be available for parents to purchase at the Parent Information Meeting. Their details must be recorded by the manager on the raffle reconciliation form provided and they must be advised of return dates and fundraising legalities.

Raffle Process;

Each team member is offered the opportunity to be involved in fundraising through the participation in a centrally coordinated raffle
Each team member is offered up to four (4) raffle books.
The cost of the raffle books is $10ea (inc GST) which needs to be paid on receipt of the raffle books. No money no books!
The manager is required to keep a record of the ticket numbers and complete the raffle reconciliation form (provided by SSWA office)
The team manager will nominate a non-negotiable return date.
If there are any remaining tickets when they return date arrives, the team member may place their name on the ticket and be eligible to win the prize
All books must be returned to the team manager (unstapled) for recording and forwarding to the SSWA office.
All tickets must be accounted for on the designated raffle reconciliation form – sold, unsold, lost, etc with corresponding money amounts.
Ticket money is to be retained by the team member which assists them in defray championship costs.
Raffle Reconciliation; [NOTE: THIS A LEGAL REQUIREMENT AND IS NON NEGOTIABLE!]

To reconcile the raffle the manager needs to provide the SSWA office with a completed raffle reconciliation along with a statutory declaration form if a ticket or book is misplaced.
The timeline will be agreed with the SSWA to align with the Raffle closure dates.
Note: Team members are not obliged to participate in the raffle if they do not wish to.

You have the option to order an interstate medal to present to each student at the presentation evening. Medals will have to be included in your budget, at $5.00 each. Please CLICK HERE to order medals.

Reimbursement Form